Volunteer Job Descriptions
Here are brief description of the volunteer positions that need to be filled for the Alma Meet. None of the jobs are especially difficult and simple training is provided as needed; however, some of the positions do require special training and some positions are better suited for our more experienced swim parents (ready bench and head timer for example). If you are brand new to the summer swim league, the jobs of timer, runner, set up, take down, pit parent, ribbons and concessions are good places to start.
There are two sessions to the Alma Swim Meet. Some positions require the same volunteer for both sessions. Other positions can switch volunteers between sessions.
Announcer - Announces first, second and final calls for each event. Works closely with the starter to keep the meet running smoothly. The announcer will need to anticipate flow based on the number of swimmers, the stroke, the number of lengths to be swum, and the age of the swimmers. Training is required for this position.
Starter - Starts each event with the announcement of the age and stroke and the words "SWIMMERS TAKE YOUR MARK", pauses to make sure that all swimmers are motionless, and then gives an electronic sound or a blast of a whistle. He/She shall be the sole judge of FALSE STARTS and all false starts shall be restarted. This individual must be trained for this position.
Stroke Judge - Observe strokes, turns, and finishes to see that swimmers comply with requirements for that stroke. Training is required for this position.
Touch Judge - Responsible for watching swimmers during a race to ensure that touches at the ends of the pool are legal. In case of a tie, the touch judge determines the winner. Training is required for this position.
Head Timer - Organizes and briefs the Lane Timers on their duties prior to the meet and is in charge of the lane timers throughout the meet. The head timer has the authority to remove and replace any lane timer, with the approval of the home meet director. Previous experience required for this position.
Lane Timers - Records the swimmer’s time. Each timer is provided a stopwatch and assigned a lane; there are two timers for each lane. Both times are recorded. Timers are assigned to work for one half of the meet. This job gives you the best view of the pool and the swimmers during their races.
Pit Parent - Supervises the waiting area during meets, make sure each swimmer has marked arms with event/heat/lane, keeps track of swimmers - as best as they reasonably can - between events, and gets swimmers to the bullpen on time with caps and goggles. For most age groups, several parents will share this job. This position is obviously more important for the younger swimmers, and the pit parents for the youngest ages (6 & under and 7-8) are especially critical to the timely start of the meet. This job keeps you with your swimmer during the whole meet.
Bullpen - They are the key to keeping a meet on schedule. Responsible for lining up the swimmers by event, heat and lane and getting them to the starting blocks in the correct order and on time. This job gives you the chance to see your swimmer immediately before his/her event. This position is not recommended for parents new to swim team.
Bullpen Assistant - Assists the head bull pen volunteer. This job is for one half of the meet. This position is not recommended for parents new to swim team.
Runner - Responsible for obtaining the completed event cards for each race from the timers and judges. The cards are delivered to the scoring table. The job title is very descriptive. Runners should have good tennis shoes that work well on slippery wet surfaces. Assigned to work for one half of the meet. This job keeps you moving around at the poolside and the time passes quickly.
Data Entry - Responsible for entering data from time cards and verifying data entered. With this job, you see the race results before anyone else.
Scoring - Marks the official time for each swimmer, records the order of finishes and verifies the computer results. With this job, you see the race results before anyone else.
Heat Ribbons - Determines the winner of each individual event heat and awards that swimmer a heat winner ribbon. Assigned to work for one half of the meet.
Awards Table - Sorts and files ribbons and medals. Assigned to work for one half of the meet. This job keeps you sitting down and out of the sun but may require you to keep working for a short while after the meet is over.
Heat Sheet Sales - Sells Heat Sheets for the meet.
Set Up - Sets up the pool area for the swim meet. Moves deck chairs, starting blocks, sets up canopies, and bull pen. This position requires time on Friday morning.
Take Down - During the last few minutes of a meet, the crew begins taking down and storing items in preparation for vacating the pool immediately after the meet.